Webinar Recap: Highlights from "Spring Cleaning: Lists and More"

There's always a good reason to spruce up your pet business operations!

Whether you're tackling a full refresh of your facility’s workflow or just need to sweep away some operational cobwebs, our latest webinar delivered helpful tips to keep your team on task and your records squeaky clean.

Here’s a quick recap of what we covered so you can catch the highlights or revisit your favorite features. Keep reading to see!

Tidy Up Staff Communication with Notices

Communication is key to a well-run facility, and the Notices feature helps ensure your team is always up to speed. When a notice is posted, staff members are immediately greeted with it upon logging in. This visibility is especially helpful for sharing time-sensitive updates, such as weather alerts, policy changes, or reminders about shift responsibilities.

Notices can be targeted to specific employees or the entire team, giving managers flexibility and control. While there’s no dedicated report that shows who’s read a notice, admins and managers can review that activity in the History section of your Gingr app. This makes it easy to confirm if critical communications have been acknowledged.

Get More Done with To-Do Lists

For one-off tasks that arise throughout the day, the To-Do List feature provides a simple and effective way to assign responsibilities to individual team members. Managers and admins can assign items from the admin panel or directly from the calendar and even flag high-priority tasks so they stand out visually.

Each employee has a dedicated to-do list where they can check off completed items and track their progress. Once a task is marked complete, it remains visible in a crossed-out format, allowing for historical reference unless it’s manually deleted. This is especially helpful for managers reviewing work after a shift or ensuring that nothing fell through the cracks. To make things even smoother, Gingr offers optional email notifications when a new task is assigned, so staff stay in the loop even if they’re away from their dashboard.

Stay Consistent with the Daily Checklist

Recurring responsibilities—like opening and closing tasks—are best managed using the Daily Checklist. Unlike the to-do list, which is one-off, the Daily Checklist repeats on specific days of the week and can be categorized by time blocks such as AM or PM. This makes it ideal for daily operations that need to happen consistently.

Once set up, the checklist becomes a routine part of each employee’s workflow. Team members can check off completed tasks and see at a glance which items remain. When someone completes a task, their name and the timestamp are visible, providing a helpful audit trail and increasing accountability. Managers who want to tailor the checklist by job function can label categories by role instead of time of day, giving more specific structure to who should complete what.

Keep Files Fresh with the Files Report

Keeping pet records current is essential, but when you’re managing a busy facility, it’s easy to miss an uploaded immunization document. The Files Report makes it easier to stay organized and up to date. It lets you review every file uploaded by pet parents within a specific time frame, including those submitted through the pet portal or sent to your dedicated records email.

With just a few clicks, you can view which pets received new uploads, open the corresponding profile, and review or update vaccination records. This centralized approach prevents oversight and helps facilities maintain compliance without adding administrative burden. Even if you miss an email notification, the Files Report acts as a safety net to help you catch anything that slipped by.

Spring cleaning isn’t just for your supply closets—it’s also the ideal time to refresh how you run your pet business! Gingr gives you the tools to keep communication clear, tasks organized, and records current so you can focus on what matters most: the pets in your care and the people who love them.

Ready to explore more time-saving, tail-wagging features in Gingr? Get a demo today!